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Dollar General Corporation has been delivering value to shoppers for more than 80 years. Dollar General helps shoppers Save time. Save money. Every day.® by offering products that are frequently used and replenished, such as food, snacks, health and beauty aids, cleaning supplies, basic apparel, housewares and seasonal items at everyday low prices in convenient neighborhood locations. Learn more about Dollar General at www.dollargeneral.com/about-us.html.

General Summary: 

The AP Auditor/Analyst is responsible for Accounts Payable (AP) post payment audits and period close accounting. Responsibilities include researching vendor payments and account history to ensure proper payment and/or adjustment of vendor accounts, and support coordinating the audits of outside post-payment audit firms.

 

Work cooperatively with peers and indirect reports, and conduct research, analysis, and payment resolution, using all available and appropriate tools, including specialized software and databases; calculates, processes, and collects payment adjustments in accordance with vendor agreements and company policies and procedures; recommends improvements in systems, policies, and procedures. Reports progress of audits and performs post-audit and period close accounting in the RSL and GL in accordance with generally accepted accounting principles (GAAP).

 

Duties & Responsibilities:

• Reviews AP payments, processes, and procedures to identify high-potential audit opportunities.
• Designs/develops audit techniques and programs, to identify and resolve vendor processing and payment errors. Assists in testing new programs developed or software licensed to conduct audits.
• Conducts AP processing and payment audits to identify payment recovery opportunities:

1. Conducts research, locates back-up documentation, and clarifies/verifies information. Runs computer programs, examines data reports and compares with related original and revised documentation, as appropriate, to detect vendor payment and/or processing errors.
2. Analyzes vendor invoices, purchase orders and receivers to understand and resolve vendor-related pricing, shortages, or other issues. Verifies accuracy of accounts through review and audit of transaction history.
3. Communicates verbally and/or in writing with vendors, coworkers, and other Dollar General employees to verify, inform, clarify, and request information, and answer vendor account or process-related questions.

• Calculates and performs corrective payment/adjustment transactions to recover vendor payment errors.
• Recommends/designs/develops controls to prevent future payment errors.
• Documents audit results, including any recommendations, and present them to management.
• Reconciliations activity in the profit/expense recovery account(s) in the General Ledger. Compiles logs/periodic reports or summaries of data for management information. Performs general accounting and reconciliations.
• Performs special projects, as assigned.
• Informs management of recoveries outside of normal circumstances, or significant workflow issues or vendor inquiries. For example, notifies management of recurring errors in work, policies, and procedures.
• Assist with facilitating the activities of outside contingency auditors.
• 1. Applies a working knowledge of the RSL and GL to perform accounting analysis. Performs all assigned accounting and review responsibilities, including flexible schedule during period close.
  2. Assists other areas with questions and provides support.

Knowledge, Skills, and Abilities:

• Detailed retail industry knowledge, and experience in conducting post-payment audits.
• Skilled in GAAP accounting.
• Strong communication skills, develops rapport.
• Strong analytical ability with excellent mathematical/computational skills.
• Flexible self-starter with a strong work ethic and the ability to efficiently coordinate and prioritize work.
• Inquisitive and creative with the ability to perform a post-payment audit approach and incorporate the appropriate audit techniques in its design, using any specialized audit software or database(s) that may be appropriate.
• Ability to perform an audit work program and conduct an AP post-payment audit, including the ability to review, analyze and assess vendor payment history to identify errors or problems, interacting with the Merchandising, Transportation/Logistics and Distribution Departments as well as other areas of Dollar General. General contact with vendors and claim defense is required.
• Ability to create, interpret and use application screens and reports generated by various audit software programs, and GL, RSL, AP, Merchandising/Purchasing, and Receiving systems.
• Skilled in Microsoft Excel, Word, Access, and Power Point. Skilled in Alteryx is a plus.
• A team builder, self-starter and motivator who is customer service driven.

Work Experience &/or Education:

• Completion of a four-year bachelor’s degree in accounting.
• 2-3 years of experience in retail accounts payable, auditing, and supervising, including experience using audit software; or equivalent education and experience.