DOLLAR GENERAL

  • Construction Operations Specialist

    Requisition ID
    2018-171281
    Location
    US-TN-GOODLETTSVILLE
    Category
    Construction
  • Company Overview

    Dollar General (NYSE: DG) is a Fortune 200 company with more than 15,000 retail locations in 44 states, 15 distribution centers and 130,000 employees that embody our mission of Serving Others each and every day. We work in an energetic atmosphere that embraces innovation, diversity and teamwork, all while keeping our customers and communities at the center of everything we do! At Dollar General, employees have numerous growth and development career opportunities through award-winning training and being part of one of America’s fastest-growing retailers. Apply today and let’s grow together!

    Job Details

    General Summary:

    The Construction Operations Specialist position is responsible for the processing, payment, tracking, analyzing and reporting of construction department invoicing and assists with forecasting and budgeting Company Growth and Facilities and Maintenance Capital spend. This position also manages the pipeline reporting processes and assists with procurement, contract administration and SOW coordination for self-procured vendors.

     

    Duties & Responsibilities:

    • Primary contact for the processing and payment of all construction related invoices, including but not limited to invoice review, invoice auditing, change order and invoicing approvals per the approval matrix, and invoice processing. Serves as Construction liaison to Finance, AP, Internal Audit and Tax on invoice related requests, payment issues, process changes and other ad hoc reporting. Partners with all vendors on training and process refinements or changes, invoicing errors, payment disputes and other invoicing issues. Partners with self-procured vendors on payment process and payment resolution.
    • Acts as key contact for exception reporting as it relates to cost management. Responsible for tracking invoices paid, accruals, reimbursements and real-time committed spend. Manages accrual accounting processes adhering to Finance and Accounting Dept. requirements and time constraints. Assists with weekly expenditure tracking and assists with monitoring of project progress vs. approved budget and approved payments. Communicates proactively with vendors to enforce compliance with submittal processes and deadlines.
    • Analyses, prepares, and distributes weekly reports on departmental spend, committed costs, and average project costs. Acts as primary liaison with other departments to ensure cost management exceptions are resolved. Prepares weekly and distributes DGP reports, as well as other reports as directed by management. Participates in the budgeting, analyzing, and forecasting of the Capital Spend and holds responsibility for the Remodel and Exterior Signage portions.
    • Manages the new vendor on-boarding process and maintains the new and existing vendor contracts and partners with necessary stakeholders to ensure newest vendors have met all compliance requirements as well as has the necessary tools and training needed to succeed as a Dollar General vendor. Works with Legal on execution of new and renewal of existing agreements. Audits, and reports to Construction Management, team financial information of all new vendors before contract execution. Performs repeat audits on a bi-annual basis.
    • Serves as the main point of contact on the Pipeline processes and reporting. Partners with the Sr. Director of Construction, Construction Directors and the Construction Coordinators to prepare and distributes weekly Pipeline reports. Assists in coordination of the weekly pre-Pipeline and Pipeline calls/meetings. Reports weekly on District Conflicts
    • Partners with Procurement, Construction and Facilities and Maintenance to provide Contract Administration and SOW coordination as needed

    Qualifications

    Knowledge, Skills & Abilities:

    • Proficiency in organization and time management skills with the ability to meet deadlines
    • Ability to effectively communicate and work with people at all levels—strong interpersonal skills are required due to the nature and volume of interaction with various levels of management and outside contacts
    • Must function well in a fast-paced environment with high sense of urgency
    • Versatile, capable of working proactively, collaboratively and independently while assuming responsibility for multiple simultaneous activities
    • Highly motivated and requires minimal supervision
    • Strong critical thinking skills
    • Conflict resolution and customer service skills
    • Proficiency with Microsoft Outlook is required
    • Intermediate skills using Microsoft Excel and Access
    • Knowledge of Accounting terminology, best practices, and internal controls

    Experience and/or Education:

    Bachelor’s degree in Accounting or related field is required. Minimum four years’ experience in processing invoices or bookkeeping, preferably in a high-volume retail environment. Knowledge of budgets, accounting best practices, and accrual methods required. Experience with vendor management and contract administration preferred.

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