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Accounts Payable Analyst Sr.

Accounts Payable Analyst Sr.

Requisition ID 
Finance and Accounting

Company Overview

At Dollar General, our customer is at the center of everything we do! We are a fast-moving Fortune 200 publicly-traded company with more than 14,000 stores and 14 distribution centers in 44 states, growing by hundreds of stores each year. We work in an energetic atmosphere that embraces innovation and teamwork. At Dollar General, you can see a clear and fast path to career growth and success. We are committed to attracting talented and motivated people who can advance our mission of "Serving Others." Let's Grow Together!


General Summary:


The Sr. Auditor/Analyst is responsible for Accounts Payable (AP) post payment audits and Retail Stock Ledger (RSL) in-transit accounting. Responsibilities include researching vendor payments and account history to ensure proper payment and/or adjustment of vendor accounts, and coordinating the audits of outside post-payment audit firms.


Work cooperatively with peers and indirect reports, and conduct research, analysis and payment resolution, using all available and appropriate tools, including specialized software and databases; calculates, processes, and collects payment adjustments in accordance with vendor agreements and company policies and procedures; recommends improvements in systems, policies and procedures. Reports progress of audits, and performs post-audit and in-transit merchandise accounting in the RSL and GL in accordance with generally accepted accounting principles (GAAP).

Job Details

Reviews AP payments, processes and procedures to identify high-potential audit opportunities.

Designs/develops audit techniques and programs, computerized or manual, to identify and resolve vendor processing and payment errors. Assists in testing new programs developed or software licensed to conduct audits.

Conducts AP processing and payment audits to identify payment recovery opportunities:

  • Conducts research, locates back-up documentation, and clarifies/verifies information. Runs computer programs, examines computer-generated reports and compares with related original and revised paperwork, as appropriate, to detect vendor payment and/or processing errors.
  • Analyzes vendor invoices, purchase orders and receivers to understand and resolve vendor-related pricing, shortages or other issues. Verifies accuracy of accounts through review and audit of transaction history.
  • Communicates verbally and/or in writing with vendors, coworkers and other Dollar General employees to verify, inform, clarify and request information, and answer vendor account or process-related questions.

Calculates and performs corrective payment/adjustment transactions to recover vendor payment errors.

Recommends/designs/develops controls to prevent future payment errors.

Documents audit results, including any recommendations, and present them to management.

Responsible for assigned staff, monitors progress and reports results to management.

Reconciliations activity in the profit/expense recovery account(s) in the General Ledger. Compiles logs/periodic reports or summaries of data for management information. Performs general accounting and reconciliations.

Performs special projects, as assigned. For example, assists with implementation of a new damages program.

Informs management of recoveries outside of normal circumstances, or significant work flow issues or vendor inquiries. For example, notifies management of recurring errors in work, policies and procedures, and computer-generated screens and reports.  

Facilitate the activities of outside contingency auditors.

Handles all assigned accounting and review responsibilities, including but not limited to accounting for and reconciliation of clearing accounts, accounting for in-transit inventory, preparation of TGEIs for upload into the RSL for accruals, and completion of period close documentation, including flexible schedule during period close.

  • Applies a working knowledge of the RSL and GL to perform accounting analysis.
  • Assists other areas with questions and provides support.


  • Detailed retail industry knowledge, and experience in conducting post-payment audits.
  • Skilled in GAAP accounting.
  • Strong communication skills, develops rapport.
  • Strong analytical ability with excellent mathematical/computational skills.
  • Flexible self-starter with a strong work ethic and the ability to efficiently coordinate and prioritize work and coordinate contingency auditors, multiple projects, and meet quantity and quality expectations of management.
  • Inquisitive and creative with the ability to develop a post-payment audit approach and incorporate the appropriate audit techniques in its design, using any specialized audit software or database(s) that may be appropriate.
  • Ability to prepare an audit work program and conduct an AP post-payment audit, including the ability to review, analyze and assess vendor payment history to identify errors or problems, interacting with the Merchandising, Transportation/Logistics and Distribution Departments as well as other areas of Dollar General. General contact with vendors and claim defense is required.  
  • Ability to create, interpret and use application screens and reports generated by various audit software programs, and GL, RSL, AP, Merchandising/Purchasing, and Receiving computer systems.
  • Skilled in Access and other software tools, including standard e-mail, spreadsheet, word processing and presentation software packages such as Microsoft Outlook, Excel, Word, and PowerPoint, and the use of Internet software such as Microsoft Explorer to navigate and share information over the Web.
  • A team builder, self-starter and motivator who is customer service driven.

Education Requirements:


Completion of a four-year bachelor degree in accounting, and a minimum of five years of experience in retail accounts payable, auditing, and supervising, including experience using audit software; or equivalent education and experience.



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